MAIN CONCEPTS OF THE DOCUMENT MANAGEMENT SYSTEM REQUIRED FOR ITS IMPLEMENTATION IN ENTERPRISES

Аннотация

This study is intended to study the system of electronic document circulation, its importance in the organization of documents. The main stages of the document lifecycle include creation, management/storage, access, retrieval, administration, reassignment, collaboration, distribution, preservation, disposal, storage. Definitions are given to such terms as "document", "electronic document", "control systems of documents" and "electronic document management systems".

The study examined the features, advantages, disadvantages and capabilities of the electronic document management system. Thus, the main characteristics of the electronic document management system include the following parameters: scalability, compatibility, due availability, dynamism. The main advantage of the electronic document management system is document flow automation, and the disadvantage is significant financial costs. And the capabilities of the electronic document management system include the provision of a user interface, capture, indication and receipt, annotation, storage and archive, distribution, workflow, security and integration of the system. The main requirements for the organization of documents are identified on the basis of this information.